Dear Contractor,

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Welcome to our construction site rules and regulations about working in a health and safety environment. In order to maintain a safe, efficient, and clean working environment, we have established the following site rules. Compliance with these rules is mandatory for all personnel working on-site. Either, you have been selected to be our contractor, or visiting this site and your acceptance of these terms and conditions are automatic.

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1. Safe Work Methods:

• Work Method Statements (WMS): All contractors must have a Safe Work Method Statement (SWMS) before commencing work. The SWMS must be specific to the tasks being performed and outline the control measures to mitigate risks. It should be reviewed and updated regularly to ensure ongoing safety.

• Personal Protective Equipment (PPE): All workers must wear appropriate PPE at all times, including helmets, high-visibility vests, safety glasses, gloves, and steel-toed boots. Additional PPE may be required for specific tasks (e.g., hearing protection, respiratory protection).

• Hazard and Incident Reporting: Any hazards, incidents, or near-misses must be reported immediately to the site supervisor. An incident report form must be completed for all incidents. Follow-up actions and investigations will be carried out to prevent recurrence.

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2. Insurance Requirements:

• Public Liability Insurance: Contractors must hold valid public liability insurance with a minimum coverage of AUD 10 million. A copy of the insurance certificate must be provided before work commences and must be kept up-to-date throughout the duration of the contract.

• Workers Compensation Insurance: All contractors must have workers' compensation insurance in place for their employees. Proof of coverage must be provided. This ensures that all workers are covered in the event of a workplace injury.

• Professional Indemnity Insurance: If applicable, contractors must provide proof of professional indemnity insurance. This is particularly relevant for design and consulting services.

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3. Documentation:

• Site Sign-In/Sign-Out: All contractors must sign in and out via the provided QR code system every time they enter and leave the site. This is crucial for emergency evacuations and site security.

• Daily Reports: Contractors are advised to submit a daily report detailing the work completed, any issues encountered, and plans for the following day. These reports help coordinate activities and address any problems promptly.

• Compliance Certificates: Relevant compliance certificates must be submitted upon completion of specific tasks (e.g., electrical safety, and plumbing compliance). These certificates ensure that all work meets regulatory standards.

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4. Site Cleanliness:

• Waste Management: All contractors are responsible for cleaning up their work areas at the end of each day. All rubbish must be placed in the designated site rubbish cage. Segregation of waste (e.g., recyclables, hazardous waste) must be adhered to.

• Material Storage: Materials must be stored in designated areas only. Blocking access routes or storing materials in unauthorized areas is prohibited. Proper storage practices prevent accidents and material damage.

• Equipment Maintenance: Tools and equipment must be properly maintained and stored. Damaged or defective equipment must be reported and removed from service immediately. All electrical tools and equipment must be tested and tagged as per safety standards. It is the contractor's sole responsibility to ensure that all equipment is up-to-date with testing and tagging requirements. Regular maintenance checks should be documented.

• Site Facilities: Site toilets and other facilities must be kept clean at all times. These facilities are for male and female use, so respect everyone and clean up after yourself.

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5. General Conduct:

• Smoking: Smoking is only permitted in designated smoking areas. These areas are clearly marked.

• Alcohol and Drugs: The use of alcohol and drugs on site is strictly prohibited. Any worker found under the influence will be immediately removed from the site. Random drug and alcohol testing may be conducted.

• Respect and Professionalism: All workers must treat others with respect and maintain a professional demeanour at all times. Harassment, bullying, or discrimination will not be tolerated. A formal grievance procedure is in place to address any issues.

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6. Compliance and Responsibility:

• Acknowledgment of Site Rules: By reading this, you acknowledge and agree to all site rules and regulations. If you have any questions or concerns, you must contact us. Otherwise, it is understood that you fully accept these terms and conditions.

• Responsibility: You are responsible for all your employees, trainers, and apprentices. It is your duty to ensure they comply with all site rules. Supervisors must regularly monitor their teams for compliance.

• Construction Induction Cards: Every team member must have a valid construction induction card (white or red card) ready at all times. Cards must be presented upon request by site management or safety officers.

• High-Risk Work Licenses: If you are performing high-risk work, you must possess the appropriate high-risk work license. This includes tasks such as operating cranes, working at heights, and handling hazardous materials. Licenses must be valid and up-to-date.

• Photographic Evidence: Upon checking in, if you notice any conditions or situations that violate these site rules or health and safety regulations, you must take a photograph and report it immediately. Failure to do so may result in your team being held responsible for any issues that arise, in line with laws and regulations.

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7. Enforcement and Consequences:

• Non-Compliance: Failure to comply with these site rules may result in disciplinary action, including removal from the site. Repeated violations may lead to termination of your contract.

• Financial Consequences: If there are any violations or terminations due to non-compliance with these rules, any resulting financial consequences will be charged to the main contractor. This includes but is not limited to, costs associated with delays, damages, fines, and additional labor required to rectify issues.

• Regular Audits: We will conduct regular audits to ensure compliance with these rules. Any deviations will be addressed immediately.

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Subcontractor Agreement Provisions

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SECTION 1. TIME

1.1. Timeliness is crucial. The Subcontractor must provide and adhere to scheduling information as per the Contractor's requirements and updates.

1.2. The Subcontractor must coordinate their deliveries and work with other parties to avoid delays and interference.

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SECTION 2. DELAY

2.1. Should the Subcontractor cause delays, they must compensate the Contractor for any resulting damages, claims, or costs, excluding those resulting from uncontrollable factors.

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SECTION 3. CHANGES IN WORK

3.1. Changes in work require written approval from the Contractor; unapproved changes will not be compensated or paid. All invoice must be preapproved before the work commence otherwise contractor may refuse the payment of the invoice.

3.2. Any additional work outside the agreement requires prior approval.

3.4. Unapproved work requiring a new Purchase Order must be evidenced with documentation.

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SECTION 4. CLAIMS

4.1. Disputes over work or changes must be performed as directed, with a claim for additional compensation submitted before starting the disputed work.

4.2. Failure to notify before commencing work constitutes waiver of extra compensation.

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SECTION 5. INSPECTION AND PROTECTION OF WORK

5.1. The Subcontractor must allow reasonable access for work inspection.

5.2. Immediate inspection and notification of defects in materials or equipment are required.

5.3. The Subcontractor is responsible for protecting their work until final acceptance.

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SECTION 6. TERMINATION

6.1. Failure to correct deficiencies within three (3) business days of receiving written notice from the Contractor permits the Contractor to remedy the issues at the Subcontractor's expense.

6.2. In some cases subcontractor must attempt the site immediately if their work affect next subcontractors work. Therefore job completion inspection is must before the contractor left on site.

6.3. The Contractor may terminate the agreement for breach of terms or misconduct. The Subcontractor might be compensated only for the actual cost of work completed up to the date of termination, adjusted for approved work or project completion percentage, plus 20% for overhead and profit, minus any penalties for delays.

6.4. If the Subcontractor fails to provide required statements of compliance, does not adhere to prescribed operational manuals, or violates work ethics, the Contractor reserves the right to terminate the contract immediately. The Contractor may then charge the Subcontractor for all costs incurred to rectify the issue, including any necessary corrective actions and associated expenses.

6.5. The Subcontractor must invite the Contractor for an inspection upon completion of the work, within a reasonable timeframe. The invoice for the work cannot be issued prior to this inspection and approval by the Contractor.

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SECTION 7. SITE CONDITION

7.1. The Subcontractor must manage and dispose of all site rubbish daily.
7.2. A final clean by the Subcontractor is mandatory upon completing their tasks.

7.3. Protective coatings must be applied and removed as directed.

7.4. Complaints must be supported by photographs taken before and after the site visit.

 

Blue Martin Property Services reserves the right to amend these terms and conditions at any time without prior notice.

Thank you for your cooperation and commitment to maintaining a safe and productive work environment.

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Best regards,

Blue Martin Property Services